On an HVAC job, the photo is the proof. SodaDesk requires the before and after shots, the readings, and the signature before a job can close, so every visit leaves evidence instead of just a tech's word.
The Business Case
HVAC owners chase techs for proof every week. Making photo proof mandatory removes the chase.
Where Most hvac Contractors Get Stuck
- Required unit photos get skipped and you find out during a warranty dispute.
- Checklists are marked done without the readings to back them.
- No proof of how long the tech was actually on the unit.
- Sending a customer proof means hunting through phones.
How SodaDesk Solves It
Mandatory before/after photos
Mark Complete is gated until the required unit photos and checklist items are captured.
Readings with soft ranges
Number fields flag a pressure or superheat reading outside the expected band, on site.
Time on site, logged
Check-in to check-out shows as a clear time-on-site figure on the job and in history.
Sendable proof record
Photos, readings, time, GPS, and signature compile into a record you can send the customer.
How It Works
Owner schedules the job
Create a one-time or recurring hvac job and assign a tech — the right checklist is attached automatically.
Tech checks in on site
Check-in captures the time and, when location is allowed, a GPS-verified arrival — never blocking, even if permission is denied.
Checklist + photo proof
The tech works the checklist on mobile: numbers, notes, and required photos. Mark Complete stays locked until every required item is done.
Proof is captured automatically
Photos, readings, time on site, GPS, and the customer signature are compiled into a job-proof record the owner can send to the customer.
Built for hvac
Capture the readings that matter
Number fields with soft ranges flag a suction pressure outside 60–75 psi or a superheat reading that drifts, so a bad reading gets caught on site instead of on the callback.
Before/after photo proof on every unit
Required before and after photos of the condenser, coil, and filter are stored against the job — the warranty evidence an owner needs when a manufacturer disputes a claim.
Recurring maintenance that runs itself
Quarterly and biannual service agreements auto-generate the next visit 14 days out, assigned to the same tech, with the locked checklist already attached.
Frequently Asked Questions
Can a tech close a job without the photos?
No. Mark Complete is gated until every required photo and checklist item is captured.
Can I capture refrigerant and pressure readings?
Yes, as number fields with expected ranges that warn softly when a reading is out of band.
Where are the HVAC photos stored?
In object storage against the job, with a local fallback — not on the tech's phone.
What does the customer get?
A job-proof record with the before/after photos, readings, time on site, and their signature.