SodaDesk captures the photos, checklist results, time and location from each visit, so when a client, insurer or auditor asks "can you show it was done?", you have a clear job record.
The Business Case
When a dispute or audit lands, the contractor who can produce time-stamped photo evidence wins. Capturing it by default is the cheapest insurance there is.
Where Most Trade Contractors Get Stuck
- Service work gets done but there's no organized evidence it was done.
- Photos live on personal phones and are gone when you need them.
- There's no time-stamp or location tying the evidence to the actual visit.
- Pulling together proof for an audit or insurer means a frantic search.
How SodaDesk Solves It
Evidence captured by default
Required photos and checklist items are captured on every job, so the evidence exists without anyone having to remember to collect it.
Time-stamped and attributed
Every photo and entry is time-stamped and tied to the tech and the job, with GPS check-in when allowed.
Stored, not on a phone
Evidence is stored against the job in object storage, not lost on a device when someone changes phones.
Retrievable on demand
When a client or auditor asks, the proof is on the job record — no scramble through camera rolls and text threads.
How It Works
Owner schedules the job
Create a one-time or recurring service job and assign a tech — the right checklist is attached automatically.
Tech checks in on site
Check-in captures the time and, when location is allowed, a GPS-verified arrival — never blocking, even if permission is denied.
Checklist + photo proof
The tech works the checklist on mobile: numbers, notes, and required photos. Mark Complete stays locked until every required item is done.
Proof is captured automatically
Photos, readings, time on site, GPS, and the customer signature are compiled into a job-proof record the owner can send to the customer.
Frequently Asked Questions
Does SodaDesk provide a regulatory certificate?
No. SodaDesk captures and stores the evidence that the work was performed — photos, checklists, time, and location. It is job proof, not a regulatory certificate.
Is the evidence time-stamped?
Yes. Photos and checklist entries are time-stamped and tied to the tech and job, with a GPS-verified check-in when the tech allows location.
Where is the evidence stored?
Against the job in object storage (Wasabi) with a local fallback, so it's retrievable later rather than stuck on a personal device.
Can I add my own required fields?
Yes. If you need a specific field captured as evidence, add it as a custom checklist item — required, with a photo if you want one.
How is job evidence captured at the moment of work?
The tech captures it on site as they do the job: required photos and checklist items on their phone, each one time-stamped and tied to the GPS check-in. Because it's captured at the point of work rather than written up afterward, the evidence reflects what actually happened on the visit.
What counts as evidence of compliance?
For SodaDesk, evidence means the time-stamped photos, checklist answers, on-site time, and location captured on the job — a record that the work was performed. It is job proof, not a regulator-issued certificate.